Ultimate Solution for How to Convert Outlook Messages Into PDF Format

I am running Outlook 2010, and Adobe XI Pro on Windows 8. I have 139 Outlook message files that I want to convert into PDF. These files are not in my Outlook but on a CD from another law firm. I don’t know how to import them into Outlook in their current format.

So, is there any way to convert Outlook messages into PDF files format? If yes, please provide me as soon as possible. Thanks in advance.

An Instant Way to Convert Outlook Message to PDF Format in Batch

An Advanced Solution MSG to PDF Converter is an efficient and effective solution to save Outlook messages into PDF format. This tool will help you migrate multiple messages to PDF format within a few minutes. It is an easy-to-use application through which the user can easily manage multiple Outlook message files and save them in PDF format. This allows the user to print multiple copies of a single PDF file.

Quick Glance on Outlook Message and Portable Document Formats

The Outlook Message File was originally designed for MS Outlook and is a file format for storing unique emails. This file format includes plain text, hyperlinks, calendars, attachments, main message body, and contacts. However, this file is associated with the Microsoft Outlook email client. If an attachment is included with the email, it will also be stored in a consolidated file.

A PDF file is a document file that stands for Portable Document Format. It has captured all the attributes of a document that can be printed, viewed, or forwarded to someone else.

Originally produced by Adobe Corporation, it contains a complete description of any concept, including images and actual resolution. A PDF file can contain any number of images, fonts, and hyperlinks.

Check Out – Best MSG to PDF Converter

To view and use these PDF files with the same graphics, Adobe Acrobat Reader must be configured on your machine.

Why do Users Save Outlook emails in PDF File Format?

There are many users looking for solutions on how to convert message files into PDF format. But they cannot migrate complete data from Outlook emails to portable document format. It is always a difficult task for every user to convert the email format from one format to another.

Although we should know why is it necessary to save messages from Outlook to PDF file format. Some of the requirements are detailed in the section below.

  1. One of the main reasons is that the user can back up the important files in one folder and use it in the future when needed.
  2. The outlook message file stored as PDF can also be used as a legal document.
  3. Reduces the size of the email client by deleting the files from the server.
  4. The user can convert their messages to PDF format and also, use them in forensic cases.

Free Solution to Convert Emails into PDF File Format

Here in this segment, we will discuss the manual method to export Outlook messages into PDF format without any hassle. You just have to follow all the instructions sequentially to execute the procedure properly. Let’s begin:

  1. First, you have to opt for an MSG file and open it in MS Outlook. After that, choose any email message from Outlook
  2. Then, navigate to the File Menu and hit on the Save option to proceed further
  3. Here, save the file at the preferred location in HTML format
  4. Now, go to that location and right-click on the .html formatted file, and open that file in MS Word
  5. After that, go to the File menu of MS Word and click on the Save AS option
  6. At last, choose PDF format to store the file in portable document format.

Important Note*

The free method is good for a few files only. In case, you need to convert multiple Outlook messages to PDF format then, it won’t work appropriately. So, in this situation, we recommend choosing the above-suggested third-party tool to get the expected outcome.

Steps to Convert Outlook Messages into PDF Format Immediately

Simply follow the below-outlined steps to execute Outlook messages to the portable document file conversion process. Let’s begin:

  • Install & run the proficient tool by selecting the above-mentioned download buttonMSG to PDF Tool
  • Add desired Outlook messages file and choose PDF as the export type

Convert Outlook Messages to PDF

  • Convert Outlook messages to PDF procedure begins


  • Finally, the conversion procedure is completed successfully.


Steps to Convert Outlook Emails into PDF on Mac

Step 1. Install the MSG to PDF Converter Mac Software and add selected files to export

Mac MSG to PDF

Step 2. Select PDF as a file exporting format from the various available file formats

Select PDF

Step 3. Choose the Advanced Settings option to apply the filters of your choice


Step 4. Select the location by clicking on Change to save the PDF file and click the Export button.

MSG to PDF Mac

Concluding Thoughts

How to convert Outlook messages into PDF file format is the most commonly asked query these days. So, after considering this issue, we wrote this article. Above here, we discussed the manual and professional methods to save multiple messages to PDF format.

Just read the complete article and get the deep knowledge about Outlook messages into portable document format conversion procedure.

1 Comment
  1. Try ZOOK PST to PDF Converter is the amazing solution to convert PST to PDF with attachments and other data items. It easily extracts Outlook PST emails and saves PST to PDF format along with their entire data items such as Outlook emails, contacts, calendar entries, notes, tasks, and much more. All the Outlook data will remain saved in same folders and sub-folders even after performing the conversion process.

    The tool can easily support all the versions of Outlook i.e. Outlook 2016, 2013, 2010, 2007, and all below versions to provide the unbeaten conversion of Outlook PST to PDF. The tool can also provide its trial edition to users to check the working of the utility. It offers user to migrate 25 items from Outlook PST to Adobe PDF format for checking the tool.

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