Tutorial to Transfer Email from Zoho to Outlook – Complete Guide

Is all your data accessible in your Zoho mail? Are you working with Zoho Mail and want to transfer an email from Zoho to Outlook? Do you need any assistance in exporting Zoho mail to PST format on Windows? Have your attention in the article and we give you a simple guide to add Zohoemails on MS Outlook application.

Zoho Mail is a part of a CRM that offers the mail users to establish a better client user relationship. Zoho mail also has free accounts that could be accessed through your personal mail accounts. Zoho mail accessed through the CRM offers many facilities to establish and analyze your business in a better way. In some instances, your communication with the client gets lost due to a mismatch within the MX records of the domain attached. Sometimes, this mail service goes down and trouble its users. Moreover, the issue with Zoho Mail not sending and receiving emails is a common problem seen throughout Zoho forums.

So in this article, we will share a tutorial to transfer Email from Zoho to Outlook. Outlook application is taken as the destination mail client as it offers a better mail management service. Also, the offline facility to use the Mail client and access emails is an added advantage.

How to Export Zoho Mail to Outlook Format?

In accordance to add Zoho mail to Outlook format, there are two procedures available.

  1. Recommended Method
  2. Typical Method

In the recommended process, there is an assurance that the email data is transferred without a data loss. The efficiency in exporting Zoho mail to PSTmakes this option useable by many Zoho mail users. The typical method is the normal Zoho Outlook settings configuration, which may lead to long waiting and data loss for the wrong configuration. We will go through each procedure one after the other.

Recommended Tutorial to Export Zoho mail to PST (Outlook Format)

You may be familiar with the name SysTools Zoho Mail Backup Software. The application easily download emails from the Zoho account in multiple formats and could be further used in supported email clients. Zoho backup software can transfer email from Zoho to OutlookPST, EML, MSG, MBOX file format.

Tutorial to Export Zoho Mail to PST (Outlook)

  1. Download and Run Zoho Backup Utility.
  2. Login with Zoho account (Personal or Business account)
  3. Select PST file format for Zoho mail backup
  4. Browse a file saving location on the system
  5. Click on the start button

The Zoho mail data is downloading to PST format. After the process completion, open the PST file into the Outlook application. This was so easy and with the user interface it becomes more simple to perform the Zoho Outlook PST mail migration. There are multiple options available to perform a more precise and selectable Zoho email transfer to Outlook format.

Read Also: Best OST to PST Converter

Now we shall go to the next procedure and find how this method transfers email from Zoho to Outlook.

Method to Export Zoho Mail to Outlook Application

In this method, you have to be very concern about each step because if one step is wrong, you need to restart the whole process. In this process, we will configure Zoho Outlook setting and add Zoho mail in MS Outlook application.

Process to Migrate Zoho Mailbox to Outlook Application

  1. Launch MS Outlook 2013, 2016, 2019 application
  2. Click on File menu and select Add Account option
  3. Check Manual Setup option for account addition
  4. Choose POP or IMAP option
  5. Enter Your name and Email address in UserInformation
  6. Set Account type: IMAP
  7. Incoming mail server: imap.zoho.com
  8. Outgoing mail server: stmp.zoho.com
  9. Provide User name and Password of Zoho account
  10. Click More Settings…
  11. Move to Outgoing Server, check for My outgoing server requires authentication and enable option UseSame Settings as My Incoming Mail Server
  12. Shift to Advanced tab and enter server port numbers(Carefully)
  13. Incoming server: 993; Encryption:SSL
  14. Outgoing server: 465; Encryption: SSL
  15. Close Window, click Next & then Finish to complete process

This process seems a bit lengthy, but it isn’t. The reason, it is not suggested is the user makes mistakes while configuring ZohoOutlook. Plus, incorrect submissions wastes a lot of time without a successful result at the end. If you are confident enough to understand the technical configuration, then you may try this method. Else, the recommended method is the one best for you.

One important functionality present in the recommended solution is the facility to archive Zoho emails locally. The application transfer email from Zoho to Outlook PST format and simultaneously removes the emails from the account storage. This frees the account space for new emails incoming.

Final Closure

In the article, we have discussed the tutorial to export Zoho mail to Outlook format on the windows operating system. There are two procedures defined one is a recommended solution and next to a Complex one. Both procedures are stepped with the complete process. Try the best that comfortably add Zoho mail data in Outlook (PST) file.

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