Import Google Apps Email to Outlook Using Google Apps Backup

Nowadays, Google Apps/ G Suite is considered as the most used SAAS service. Being a cloud-based technology, there should be no hardware corruption faced by the data. Although the online attacks can harm the user data, that are saved on the Google Apps in several ways. So, to prevent data from the malicious attack, users search for the reliable application. Therefore, in the upcoming section, we are going to discuss a strong and effective software, named as, SysTools Google Apps Backup tool to migrate from Google Apps to in an easy way. This tool  backup Google Apps mailbox data locally on the machine in a proper way.

About Google Apps Backup Software

The Google Apps/ G Suite Backup software is designed to export Google Apps email to outlook PST, EML, MSG & MBOX format with all metadata. It is capable enough to download all the mailbox data items of Google Apps. It provides an option to take backup of Google Apps contacts and calendars entries in the vCard and ICS format. Additionally, the tool converts the G Suite data in four file formats. These file formats are further supported by the various applications. Furthermore, the software provides two different methods i.e. Single User Account Archive & Domain User backup to download the data locally on a   system. The utility only needs a smooth internet connectivity for taking backup of Google Apps on a local machine.

Key Features of Google Apps Backup Tool

Copy Complete Google Apps Data

The utility allows to export complete Google Apps data items to the local folders. The email  items are downloaded in the file formats such as .eml, .pst, .msg & .mbox, contacts in .vcf format and calendars in .ics format.  Moreover, it keeps all metadata properties such as To, From, CC, BCC, address, etc intact as that of the original files.

Read Also : Best Gmail Backup Software

Move Email in Multiple Formats

The software provides four different file formats to save the Google Apps email messages along with its attachment. The file formats are Outlook supported PST, EML, MBOX, MSG. These file formats are further supported by other email clients like Apple Mail, Thunderbird, and many more.

Archive G Suite Contacts & Calendars

The utility allows to export all G Suite for Business, Education and Work account contacts and calendar entries in vCard and .ics file formats respectively.

Export Data From Multiple Accounts

The software offers Single and Domain user backup option. In the single user account, users can login and download the individual mailbox locally on the computer/ Laptop. On the other hand, Domain users login as administrator and download all the mailboxes of member users.

Save & Remove Data From Cloud

It offers an option known as “delete after download”. With this feature, users can delete their email messages from the cloud after the backup process. By choosing this option, users can create the memory space for the new data items.

Google Apps Backup at Certain Time

The tool provides two filter options to the user. One is a Date range filter which helps in downloading the data within the specific range. The other one is email filter which helps to select the important email messages at a time.

Pause & Resume Option

The tool provides a dynamic feature named as Pause and Resume option. If the internet connection is lost during the backup of Google Apps, then a user can pause the downloading process. Once the internet connection is established, resume the process again.

Maintain Folder Hierarchy

G Suite Backup tool keeps the original structure of folders throughout the process. So, the user receives the same data after the backup process. Moreover, in the case of a single account, the tool create separate folders for each mailbox item.

Display Backup Progress Report

The software shows a full progress report with the fields like User name, email count, calendar count, and download status. With the help of a report, a user can easily view the progress of the download process.

Versions of Google Apps Backup Tool

There are two versions available for the Google Apps Backup software. As per the need, user can opt any of the versions.

  1. Demo Version- This free version will let users understand the software before purchasing it. The demo version can be downloaded from the official website of SysTools. As it is a free version, it downloads only first 25 items and 100 emails from the G Suite.
  2. Licensed Version- Licensed version can be purchased simply from the official site. Full version has no constraint. A user can access the multiple features of the tool without any hassle as in the demo version.

Pros and Cons of the Google Apps Backup Utility

Every tool has its positive and negative points. Hence, we provide the following merit and demerit of the software below:


  • No limit on the size of mailbox while exporting on the machine
  • Maintain the folder hierarchy and metadata during the backup processes


  • Delete after Download option is only available for email backup
  • Date filter feature is only applicable on the email messages

Observational Verdict

After considering every aspect and performance of the Google Apps Backup Software, it can be rated with 9.5 out of 10. It is the best application for taking the backup of Google Apps Email to Outlook PST, EML, MSG, and MBOX in an efficient way.

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