Overview: If you’re an Outlook user, you may have noticed that you can only see a limited number of emails in your inbox. If you’re only able to see emails from the past 12 months, you may be wondering why this is the case. There are several possible reasons for this issue, including storage limits, synchronization settings, auto-deletion settings, and many more. In this blog post, we’ll explore the major common reasons why you can only see 12 months of emails in Outlook and provide possible approaches on how to see emails more than 12 months in Outlook.
Outlook is known worldwide for providing email services at ease. It is an efficient way to store all of your emails and other data in your system as it is a desktop-based email application. Due to the large size of its mailbox i.e. 100GB of storage per mailbox, there is no need to move older emails from the primary mailbox. But, what are you need to find old emails? Or, what if you can’t able to get those emails that are older than 12 months? Don’t Worry – it’s easy to see emails for more than 12 months in Outlook. In this article, we will show you how to do it. Just stay tuned for more updates.
Whether you’re an individual user or an administrator managing a shared mailbox, understanding the causes of this problem can help you better manage your email and ensure that you don’t lose important messages.
Why Can I only see 12 Months of Emails in Outlook?
There are a few possible reasons why you might only be able to see 12 months of emails in Outlook:
- Your email account may have a storage limit that only allows you to keep a certain number of emails.
- Your Outlook settings may be set to only sync emails from the past 12 months.
- Your email account may be set to automatically delete emails that are more than a certain number of days old.
- You may be using an email service that only keeps a certain number of emails on the server.
- If you are using a shared mailbox, the administrator may have set a retention policy that only keeps a certain number of emails in the mailbox.
So, these were the reasons why you can’t see emails older than 12 months.
To see emails more than 12 months in Outlook, we will now go through some of the tried and tested manual solutions to overcome this issue.
Different Methods to Find Emails More than 12 months in Outlook
If Outlook has been your main email client application to manage email services, you might have a few important old emails that have been buried deep down with some newer emails. To find out those emails, just go through the mentioned solutions to get them back.
Update Cached Exchange Mode Settings
Cache is a temporary storage area for frequently accessed data. If the cache settings are not properly configured, it can cause issues with the performance and stability of the system.
Outlook’s default setting for “Cached Exchange Mode” is to only display emails newer than 12 months, which is meant to improve performance. This default setting may be applied when upgrading from an older version of Outlook, such as if you are upgrading to Outlook 2019. If you are only able to view emails newer than 12 months in Outlook, it is likely that Cached Exchange Mode is enabled.
To disable the cached setting in Outlook, perform these steps;
- Open Outlook.
- Go to the File tab in the menu bar.
- Click on Account Settings in the Info tab.
- Select Account Name and Sync Settings from the dropdown menu.
- Check the box next to Use Cached Exchange Mode.
- Drag the slider to the right until it is above 1 year.
- Click the Next button.
Pro Tip: Easily Get Outlook Emails from a Professional Approach
Do you want to see emails more than 12 months in Outlook in less time? If yes, try Advik OST Repair Tool which is a great option for you. With its sophisticated features, you can recover 1000+ Outlook emails in just a few simple steps. You can also convert OST to PST if you want to access those emails in a new file format. Recovering old emails from Outlook mailboxes is a bit difficult task, but, with the Advik OST Repair Tool, it is easier for users to get emails more than 12 months in Outlook.
Oversized PST File
PST stands for Personal Storage Table, and it is a file used to store data such as emails, contacts, and calendar events in Microsoft Outlook. If the PST file becomes too large, it can cause issues with the performance and stability of Outlook, such as slow loading times or errors when trying to access certain data or it can be also the reason behind you can’t see emails more than 12 months in Outlook.
You can try, Advik PST Repair Tool to split or recover oversized PST file in an easy way. It is a program that is specifically designed to split oversized PST files into smaller files. It can be used to reduce the size of PST files that have become too large to be efficiently used in Outlook, which can cause issues such as you are not able to see emails more than 12 months in Outlook errors.
By using Advik this tool, you can also effectively recover corrupted or damaged PST file and improve the performance and stability of Outlook. The tool also allows you to split the PST file based on various criteria, such as by date or by size and saves the resulting smaller PST files in a location of your choice. These smaller PST files can then be opened and accessed in Outlook as needed.
We have a Conclusion for you if you are looking to find ways to see emails more than 12 months in Outlook. In this blog, we have guided you through some easiest and simplest solutions, and by following those approaches, you can quickly and easily solve your query.
But the manual methods have limitations that you must be careful of while using these methods. So, it’s important to have a backup of every mailbox item of your email account before you try these solutions.